Faculty & Staff

You make Allen work. Here’s what you need.

Tools, contacts, key dates, and guidance for the faculty and staff who teach the mind to think, the hands to work, and the heart to love.

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Helping a Student in Distress

You may be the first to notice. Here’s what to do.

Students often share a struggle with a professor or staff member before anyone else. You don’t have to be a counselor. You just have to recognize, respond, and refer.

  1. Step 1

    Recognize

    • Repeated absences or missed work
    • A sudden drop in grades or effort
    • Changes in mood, appearance, or energy
    • Comments about hopelessness, or that worry you
  2. Step 2

    Respond

    • Talk privately, and describe what you’ve noticed
    • Listen without judging or rushing
    • Show you care. You don’t need to solve it
    • Never promise to keep a safety concern secret
  3. Step 3

    Refer

    • Connect the student to the right office below
    • Offer to make the call or walk over together
    • Follow up later to check in
    • Not sure? Call Counseling & Placement to consult

Learn your reporting responsibilities as an Allen employee on the Title IX page.

Find It by Need

Every office, one click away.

Your Year at a Glance

The faculty & staff rhythm.

These milestones come around every year. Exact dates and times are on the academic calendar.

See exact dates
  1. AugustFaculty & Staff Fall Planning InstituteThe year begins together, before classes start.
  2. Early OctoberFall midterm grades dueSubmit midterm grades by the posted deadline.
  3. OctoberFall Evaluation of InstructionStudents evaluate courses. Encourage them to take part.
  4. Late NovemberFall final grades dueUndergraduate, accelerated, and graduate grades.
  5. Early DecemberProfessional development daysTime set aside for growth before the term closes.
  6. Early JanuaryFaculty & Staff InstituteWe regroup and plan for spring.
  7. MarchSpring midterm grades dueSubmit midterm grades by the posted deadline.
  8. AprilSpring Evaluation of InstructionStudents evaluate spring courses.
  9. MayFinal grades & Leadership RetreatSpring grades close the year, followed by the Leadership Retreat.
Grow Here

Invest in yourself, right here at Allen.

Your growth matters to us. These are the places to learn, lead, and take your next step, plus free courses below.

Free Professional Development

Keep growing, at no cost.

Free, high-impact learning from federal agencies, leading universities, and national nonprofits, chosen for the work you do at Allen.

12 resources

Browse the full Faculty & Staff Learning Library →
These are outside resources, not Allen programs, and links open in a new tab. Some providers also offer paid options; the resources listed here are free. Ask your supervisor or Human Resources whether a course can count toward your professional development goals.

FERPA Basics

Protecting student privacy.

FERPA is the federal law that protects student education records. Once students enroll in college, the rights belong to them, not their parents.

Questions? Ask the Registrar

Do

  • Check with the Registrar before sharing any student record
  • Return graded work so others can’t see grades
  • Use Allen systems and email for student information
  • Refer parents to the Registrar to learn about student consent

Don’t

  • Discuss a student’s grades or records with parents without written consent
  • Post grades by name or student ID
  • Leave rosters or graded work where others can see them
  • Share records with other employees who don’t need them for their job
Quick Answers

What faculty and staff ask most.

A parent called asking about their student’s grades. What do I say?

Under FERPA, you can’t share a student’s records without the student’s written consent. Kindly refer the parent to the Registrar.

A student told me about sexual harassment or assault.

Listen, take it seriously, and contact the Title IX Coordinator. If anyone is in immediate danger, call 911 or Campus Police at (803) 223-4544.

I’m worried about a student but it’s not an emergency.

Use the Recognize, Respond, Refer steps on this page, and call Counseling & Placement to consult.

Something in my office or classroom is broken.

Submit a work order to the Physical Plant.

When are grades due?

Midterm and final grade deadlines are on the academic calendar, listed under faculty and staff dates.

Where do I find a colleague’s contact information?

Search the campus directory, or call the main line at 803-376-5700.

How can I share a job opening with someone I know?

Send them to AU Employment, where current openings and application steps are posted.

Who do I ask about pay, benefits, or HR policies?

Contact Human Resources.

Thank You

Every graduate has a story. You’re in it.

Since 1870, Allen’s faculty and staff have carried its mission forward. Thank you for the work you do every day.

Contact Human Resources Our mission & vision Campus events: you’re invited too Cheer on the Yellow Jackets Main line: 803-376-5700